Response: You can ask the friend to help as much or as little as you want her to. If she is the church coordinator, then she will help only with the ceremony and you will have to plan the reception yourself and find someone to be in charge there. If the person is a friend and not the 'official' church coordinator, then she may be willing to coordinate the reception as well.
About two or three weeks before the wedding you should meet with the friend and create a schedule or master plan for the ceremony and reception. This will be used at the rehearsal and should be shared with the minister, photogrpaher, and musicians.
The ceremony schedule will include the following things: 1. time and location that photos will begin
2. Instruction for the ushers for seating guests
3. order of seating of grandparents and mothers and names of their escorts
4. order of entry of the members of the wedding party
5. recessional order and where the wedding party will go do they immediately exit the building and go to the reception, will the bride and groom form a receiving line, etc.
6. exit of the parents and who will escort them
7. dismissal of guests by rows and by whom usually 2 ushers
The reception schedule will include the following:
1. entrance of the bride and groom if you are announced when you arrive
2. cake cutting
4. first dances
5. bouquet and garter toss
and any other things that you want to do during the reception.
By creating a schedule or master plan, you have an opportunity to think through all of the things that will occur at the wedding and decide what you want to do and how. Then, on the big day you can relax, knowing that someone is in charge of making things happen the way that you want them to and she is taking care of all the little details in the background.
Your coordinator will need to keep things moving in a timely manner before guests get bored and leave. She will also be the liason with the photographer and DJ/musicians to be sure that they are prepared to take photos and announce the various activities.
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